Tuesday, February 14, 2006

Develop a SYSTEM to get what you want!

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Develop a SYSTEM to get what you want!
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To read the full color version of this article,
go to:
http://www.SeniorManagementServices.com/1Bronze/pvt-146-got-a-system.html

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Your business associates will
appreciate knowing about this newsletter.
Why not forward it to them n0w?
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To get what you want - on time - every time - you
must develop and use a tested and proven SYSTEM
to produce the RESULTS you want.

What is a system?

* A system is any organized assembly of resources
and procedures, regulated by interaction or
interdependence to accomplish a set of specific
functions.

* Also, a system is a collection of personnel,
equipment, and methods organized to accomplish a
set of specific functions. (In Silicon Valley,
most people equate a system is a computer.)

OK. Using only boxes (for process) and circles
(for data), you can draw (flowchart) almost any
system. Figure 1 below shows the overall
flowchart of our Documentation Express SYSTEM,
which has evolved and improved over 30 years of
usage.

See Documentation Express System Flowchart at
http://www.SeniorManagementServices.com/1Bronze/pvt-146-got-a-system.html

This flowchart shows how I have assembled our
resources, procedures, and methods, such as:

* A system for researching, organizing, writing,
and managing documentation projects.

* A system for interviewing Subject Matter
Experts (SMEs: managers, programmers, engineers,
managers, executives, etc.).

* A system for streamlining processes for
writing, editing, reviewing, updating, and
releasing documentation.

Many of the boxes represent sub-SYSTEMS for
things like:

* A sub-system for planning work.

* A sub-system for managing writers,
illustrators, contractors, printers.

* A sub-system for coordinating projects and
managing time.

* A sub-system for debugging new products.

* A sub-system for tracking work-in-progress.

* A sub-system for communicating with clients,
staff, and vendors.

* A sub-system for scheduling work and reporting
progress.


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"But Mike, how do I use something like this?"
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Well, let me explain with a real-world example.

A while back, I was working at a client's site.
There was a guy there who had produced
essentially nothing but CYA memos for the last 9
months. He and his SME (Subject Matter Expert)
just "couldn't get it together."

The client asked me to help them.

I helped them by showing my chart, then having
them use relevant parts of my system. (I did NONE
of the technical work!)

The project was done in 3 short weeks!

Without my proven system, I would have to rely on
"tribal knowledge" (like others who develop
documentation).

Without a PROVEN SYSTEM every project becomes an
expensive, time-consuming custom project, based
on gossip, unconfirmed rumors, and workers'
personalities!


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Are you missing out on what you want because your
people deliver EXCUSES instead of reliable,
predictable RESULTS?
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STOP! Don't blame lack of results on your
employees! Blame the lack of a SYSTEM that works!
(I say "works" because some systems have bugs.)

Do you want to relieve the PRESSURES of
deadlines, ever-increasing costs, and
embarrassing delays?

Yes? Order copies of my new manual, "The Ultimate
Career Builder" for your subordinates. Make sure
their work is documented in a proven SYSTEM
before you hand out promotions. UCB tells them
exactly how to do it.

Otherwise, THEIR work will come back to haunt YOU
- increasing your frustrations and deadline
pressures.

The "UCB" Manual is money-back guaranteed and
comes with personal support by the author - me.
UCB not available in any store. To qualify for
this one-of-a-kind manual, call for details.
(510) 789-7578.


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--This eZine relies on subscriber's
participation. So, it stands to reason, the more
subscribers, the more participation. You can
expand the circulation by telling your colleagues
about Profitable Venture Tactics.

Your business and management colleagues will
thank you for being so thoughtful.

What did you learn today that you found most
beneficial?

How will you apply what you have learned at
work?

Please email your comments to
http://www.SeniorManagementServices.com/contact-sms.html

Best Regards,

Mike Hayden, Principal/Consultant
Your partner in streamlining business.

PS. If you're not on our P V T Roster, sign up (fr#e) at:
http://www.SeniorManagementServices.com

PPS. To sign up for the PVT Forum, sign up (fr#e) at:
http://groups.yahoo.com/group/ProfitableVentureTactics

* * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
(c) 2006 Mike Hayden, All rights reserved. You may use
material from the Profitable Venture Tactics eZine in
whole or in part, as long as you include complete
attribution, including live website links and email link.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * *

Thursday, February 02, 2006

Are you unknowingly faced with the loss of your company's most valuable assets?

Are you unknowingly faced with the loss of your company's most valuable assets?
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To read the full color version of this article,
go to:
http://www.SeniorManagementServices.com/1Bronze/pvt-144-lost-assets.html


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Help us grow--Your business associates will
appreciate knowing about this newsletter.
Why not forward it to them n0w?

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

Whenever your employees leave for any reason --
even just to go home -- you say good-bye to your
company's most valuable assets.

* Your trained employees,
* Your intellectual property, and
* Your proprietary business processes.

That's a triple-threat to your company!

A successful company is like a well-tuned
automobile. If you l.ose parts off that auto,
breakdown is certain.

Likewise, breakdown is certain if you l.ose parts
of your company. And a breakdown means loss of
core competencies, market momentum, key
technologies, and worse - your customers.

Neither an automobile nor your company can long
survive the loss of its parts.


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Do you have a SYSTEM to prevent the loss your
company's parts?
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Trying to run a business without a SYSTEM to
prevent loss of its parts is like trying to run
an automobile without a SYSTEM of competent
service.

You ask, "How can I perform competent service on
my business?"

Let me explain with this analogy. When you
service the car, you're working ON the car. When
you service the business, you're working ON the
business.

And when you work ON your business, you can
develop a SYSTEM to protect yourself from the
aforementioned Triple-Threat of loss.


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Can you afford the risk of not acting to protect
your assets?
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Can you afford the risk of not working ON your
business?

If you really want to prevent the loss of your
trained employees, intellectual property, and
proprietary business processes, begin by
documenting your company's most critical
processes in Operations Manuals.

Better yet, have your subordinates do it so you
can promote them. For ideas, on how to do this,
visit these pages:

PVT 55:
http://www.SeniorManagementServices.com/1Bronze/pvt-55-operation-manuals.html

PVT 15:
http://www.SeniorManagementServices.com/1Bronze/pvt-15-lack-manuals.html

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Please copy and paste this newsletter into
your email program and send it to your
managers and employees. They will
appreciate you.

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Please email your comments to
http://www.SeniorManagementServices.com/contact-sms.html

Best Regards,

Mike Hayden, Principal/Consultant
Your partner in streamlining business.

PS. If you're not on our P V T Roster, sign up (fr#e) at:
http://www.SeniorManagementServices.com

PPS. To sign up for the PVT Forum, sign up (fr#e) at:
http://groups.yahoo.com/group/ProfitableVentureTactics

* * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
(c) 2006 Mike Hayden, All rights reserved. You may use
material from the Profitable Venture Tactics eZine in
whole or in part, as long as you include complete
attribution, including live website links and email link.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * *

Did you like this ezine? Please forward it to your friends
and associates and anyone else who you think might
appreciate it. Thanks for your feedback and encouragement.